Birthday Invitation

What is Birthday Invitation?

Birthday Invitation (published as BirthdayInvitation.AI) is a browser tool that generates a print-ready birthday invitation from party details you type in, then attaches a hosted RSVP page that guests reach by scanning a QR code. The two halves are priced separately: the AI design side consumes credits, the RSVP side is free.

That split matters before you sign up. If you already have a design, the "Bring Your Own Invitation" path lets you upload it and receive an RSVP form with its own QR code and link at no cost. Credits only matter when you want the AI to draw the card, or the watermark taken off the RSVP page.

Scope is defined by age band rather than design style. The About page states support for kids (ages 1-12), teens (ages 13-19), adults (20+), and milestone birthdays (1st, 18th, 21st, 30th, 50th, and more). The official FAQ names Peppa Pig, Paw Patrol, dinosaurs and princesses as example themes.

No operating company is named in the terms, the privacy policy or the footer. Support runs through one address, hi@birthdayinvitation.ai. The two legal documents are not on the same revision cycle: the terms are dated August 25, 2026, the privacy policy still December 2, 2025.

Core features

• AI card generation from party details. Enter the celebrant's name, age and party details, pick a theme, and the generator returns a unique print-ready image. Official copy puts turnaround at under a minute; the pricing footnote prices one generation at 100 credits.
• "Be the Star" portrait placement. Upload a portrait photo and the AI places the birthday person into the themed invitation scene; the home page notes the shown example is a kids invitation but the feature works with all ages and themes. It is an add-on priced at +100 credits for a stylized photo.
• Bring Your Own Invitation (BYOI). Upload a design as PNG, JPG or WebP up to 10MB and the service builds a free RSVP form around it. The QR overlay is optional — the page says you can skip it entirely — and you choose its size and position.
• QR-code RSVP with no guest account. Every invitation gets a unique QR code pointing at its RSVP page. Guests scan it with a phone camera and answer in the browser — no install, no registration, no login.
• Host-controlled response fields. RSVP Settings decides whether email and phone are collected at all and, separately, whether each is required. By default the form asks for guest name, adults and children attending, dietary restrictions and a message.
• Capacity cap and deadline enforcement. A maximum RSVP limit stops new responses once reached, though guests who already answered can still change theirs. A separate deadline blocks submissions after your cutoff date.
• Timezone conversion for guests. The RSVP page converts party time into each guest's local timezone, which matters when relatives answer from another region.
• Spam controls on a public link. The RSVP page is open to anyone holding the link, so it ships with CAPTCHA verification and rate limiting.
• Gift wishlist attached to the RSVP flow. Add items with Amazon product URLs and priority levels marked must-have, nice-to-have or dream gifts. Guests claim items and others then see what is taken. The wishlist surfaces automatically when a guest RSVPs, so there is no second link.
• Export and dashboard. Responses land in one dashboard in real time with headcount, dietary notes and contact details, and the guest list exports to a file.

Guide

Two entry paths, chosen before anything else

The first decision is whether you need a design at all, because it changes what you pay.

1. Start from BYOI if you already have artwork. Upload the PNG, JPG or WebP file (10MB ceiling), set the party date and deadline, and decide whether and where to overlay a QR code. You get an RSVP link and code without spending credits.
2. Start from AI generation if you do not. Enter name, age and party details, pick an age band and theme, and budget 100 credits — 200 with the portrait placed into the scene.
3. Configure RSVP Settings before distributing anything. Choose whether to collect email, phone, both or neither, mark each required or optional, and set the capacity limit and deadline. Changing these mid-flight leaves an inconsistent dataset.
4. Print or share. The output is a high-resolution image for home printing on standard card stock or a print shop; the same file works digitally.
5. Watch the dashboard rather than your inbox. Responses appear in real time with headcount and dietary notes; chase the names still missing.

Getting the QR code to actually scan

The QR code is the entire delivery mechanism for a printed invitation and the part most likely to fail silently. The About page's stated goal is a code large and clear enough for easy scanning on standard paper, but on the BYOI path you set size and placement yourself — a code shrunk into a crowded layout or laid over a patterned background is how a party ends up with no responses. Print one test copy and scan it with someone else's phone first.

Deciding whether guests should log in

Guest login is optional and the trade-off is stated in the official FAQ. A guest who logs in gets automatic email reminders as the date approaches and can edit their answer from a dashboard. A guest who does not can still change theirs, but only by revisiting the link and resubmitting under exactly the same guest name — so a second submission under "Sam" when the first said "Sam Wilson" creates two records rather than one edit.

Practical uses this format actually fits

• A school-distributed kids party. Printed cards handed out in a classroom carry no reply-all thread, so the QR code replaces phone-number collection, and the adults/children split gives a catering number rather than a raw guest count.
• A milestone party with dietary risk. Dietary restrictions are a default field and arrive attached to a named guest in the export, rather than scattered across text messages.
• Reusing a designer's artwork. BYOI keeps an existing design and adds only the response layer at no cost — the case where this is purely an RSVP tool.
• A capacity-limited venue. The maximum RSVP limit turns "we can seat 30" into an enforced rule: the form closes itself rather than leaving you to decline people later.

Who is it for

It fits well if

• You are printing invitations and need replies back. The About page frames the product around parents who print invitations and share them at school or in the neighbourhood, with a scannable code routing answers into one dashboard.
• You want no subscription. Credits are bought outright and never expire, with no recurring billing — structurally different from a monthly service for a once-a-year event.
• You only need the RSVP half. BYOI costs nothing, requires no credit card, and is not a lapsing trial: the pricing FAQ says invitations and collected RSVP data stay intact and guests can always open the page.
• Your guests will not install anything. No account, no app, browser-only, with timezones handled for them.

It fits poorly if

• You need a language the site does not serve. It ships eight language paths — English, German, Spanish, French, Italian, Dutch, Portuguese and Russian — with no Chinese, Japanese or Korean version.
• You want an animated or video invitation. The output is a high-resolution still image; nothing in the official material describes motion.
• You are planning a non-birthday event. Every documented flow, theme set and age band is built around birthdays; only the RSVP form is generic enough to repurpose.
• You need the vendor identified for procurement or compliance. The terms and privacy policy never name a company, jurisdiction or registered address.
• Your guest list is large. Every credit pack, including the largest, states the same ceiling: up to 200 guests.

Platforms

Birthday Invitation runs entirely in the browser. No macOS, Windows, iOS or Android application appears in the official material, and no API or integration surface is documented. The host works in a signed-in dashboard; guests use whatever browser their phone camera opens.

Localisation is eight language paths on the same domain — /en, /de, /es, /fr, /it, /nl, /pt and /ru — not separate regional products. Support is one email address with no chat, phone line or ticket portal.

The output platform is paper: downloads are high-resolution images sized for home printing on standard card stock or a print shop, and the same file serves digital sharing. BYOI uploads accept PNG, JPG and WebP only, capped at 10MB.

Pricing

Pricing is credits bought outright, with no subscription and no recurring fees. Larger packs lower the unit price:

Every pack carries the same non-price entitlements: custom themes beyond the presets, every design theme included, tracking for up to 200 guests, and guest-list export. Credits never expire.

Consumption is itemised rather than bundled: 100 credits per invitation, +100 for a stylized photo, and 200 to remove the RSVP page watermark. Those numbers explain the "up to" language above — 1,000 credits buy ten plain invitations, or five with a stylized portrait — because the pack ceilings assume nothing is spent on photos or watermarks.

A non-cash route exists. The Earn Credits page awards 100 to 300 credits for a social post, graded 100 for a clear screenshot with a caption, 200 for a public platform with a personal story, and 300 for a high-reach platform with a full recommendation. It is capped at one approved reward per user for the lifetime of the account.

How the free tier compares to paying

A free BYOI user gets the RSVP form, QR code, host-controlled fields, capacity cap, deadline, timezone conversion, CAPTCHA protection, real-time dashboard and export. Missing is a generated design, and the page carries a watermark costing 200 credits to remove — so the cheapest clean RSVP page is a $15 pack of which you use one fifth.

Against a general-purpose design tool paired with a separate RSVP service, the comparison turns on one link versus two: the wishlist and the RSVP sit behind the same guest action here, so a guest who answers is shown what to buy without a second URL. If two links are acceptable, free BYOI remains the cheaper route to the form half.

Limitations

• The guest ceiling is fixed at 200 across every pack. The $30 pack raises how many invitations you can generate, not how many people you can track.
• Uploads are capped at 10MB and three formats. BYOI takes PNG, JPG or WebP only, so a print-shop PDF or TIFF must be converted first.
• Removing the RSVP watermark is a paid action on an otherwise free feature. It costs 200 credits, twice the price of generating an invitation, so the free form is free with the vendor's mark on it.
• The credit rewards programme is once per account, for life. The Earn Credits rules state one approved reward per user (lifetime), with rejected submissions retryable after a five-minute cooldown.
• Guests who do not log in edit by resubmitting under the same name. A name typed differently the second time will not overwrite the first response.
• The service is provided "as is" with no uptime commitment. The terms state services come "as is" and "as available" without warranties of any kind, with no guarantee they will be uninterrupted, secure, or error-free — a risk carried against a fixed party date.
• Accounts can be terminated without notice. The terms reserve the right to suspend or terminate access immediately, without prior notice or liability, for any reason. No appeal path and no refund clause appear anywhere in them.
• You keep your content but grant a broad licence. The terms confirm you retain all rights to submitted content while granting a worldwide, non-exclusive, royalty-free licence to use, reproduce, modify and distribute it. Commercial use of generated invitations is not addressed anywhere.
• The privacy policy is generic and short. It lists name, email, contact details, usage data and device information including IP address, and says third parties may be employed to facilitate services — without naming a processor, retention period, storage region or deletion route, and with no GDPR or CCPA section despite eight European-language paths.
• No operator is identified. Neither legal document names a company, country or registered address, and they carry different revision dates — the terms August 25, 2026, the privacy policy December 2, 2025.
• Public material comes mainly from the vendor. Its entry on a third-party software directory carries no user reviews or comments, and that directory publishes the pricing as a $119 one-time purchase and/or a $3–$12 monthly subscription, which matches neither the $15, $20 and $30 credit packs on the vendor's own pricing page nor its "no subscription" heading, so the key capabilities currently lack product-level independent verification. Everything above comes from the vendor's own pricing, terms, privacy and FAQ pages, checked against each other; treat it as vendor-stated rather than externally tested.

FAQ

Q1. Is the RSVP form genuinely free, or is it a trial?

Free without a time limit. The official FAQ states no subscription is required, purchased credits never expire, invitations and collected RSVP data stay intact, and guests can always open the page and submit responses. The free page carries a watermark costing 200 credits to remove.

Q2. What does one invitation actually cost?

100 credits for the invitation, plus 100 more to place a portrait photo into the scene. At the $15 pack rate of $1.50 per 100 credits that is $1.50 for a plain card and $3.00 with the portrait; at the $30 pack rate of $0.60 per 100 credits, $0.60 and $1.20.

Q3. How many guests can I track?

Up to 200, identical on all three credit packs. Spending more raises the number of invitations you can generate, not the size of the guest list.

Q4. Do guests need an account or an app?

No. Guests scan the QR code or open the link and answer in any browser, with no registration and no download. Logging in is optional and adds only automatic email reminders and dashboard editing of their own reply.

Q5. Can I use my own design instead of the AI?

Yes — the Bring Your Own Invitation path, which consumes no credits. Upload a PNG, JPG or WebP up to 10MB and you get an RSVP form with a QR code and link. Whether the code is overlaid on your artwork, and at what size, is your decision.

Q6. What information does the RSVP form collect?

By default guest name, adults and children attending, dietary restrictions and a custom message. Email and phone are host-configurable: you choose whether each is collected and whether it is required.

Q7. Can I stop responses once the party is full?

Yes, two ways. A maximum RSVP limit closes the form to new responses once reached, while still letting guests who already answered update theirs, and a separate RSVP deadline blocks submissions after your cutoff date.

Q8. Can I get free credits without paying?

Once. The Earn Credits page grants 100 to 300 credits for a social post containing birthdayinvitation.ai, graded on screenshot clarity, personal detail and reach — capped at one approved reward per user for the lifetime of the account.