Capture online and in-person conversations, then turn them into searchable transcripts, AI notes and action items. Bluedot connects meeting knowledge to CRM, ATS and AI assistants.
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Bluedot is an AI note taker that captures online and in-person conversations and turns them into transcripts and meeting notes. Its product combines recording, AI summaries, searchable meeting history and connections to business tools such as CRM systems and Notion. Browser, desktop and mobile capture are different entry points into the same meeting workspace.
Bot-free recording is a central part of the product: the extension or desktop app captures a conversation from the user's device rather than adding another participant. That describes an available recording method, rather than every way Bluedot can operate. Its current positioning also includes recording with or without a bot, and an optional visible bot is available for virtual meetings where an organization's disclosure policy requires one.
AI chat can answer questions about an individual recording or analyze recordings from selected collections. Additional recordings can be added while a chat is already in progress. For an individual recording, Bluedot describes the chat as private and not shared with other workspace users.
Bluedot links a recording's transcript to its video. Correcting a misheard word changes the text; cutting a word, filler phrase or sentence removes the corresponding section from the video as well. The documented editing process produces a shorter recording that can be downloaded as an MP4.
The mobile workflow uploads saved recordings for processing. This is in-person microphone capture; direct phone-call recording has separate restrictions.
A notes template can be set as the default in My Settings or assigned after a meeting from the notes view. Formatting can therefore be applied after capture rather than finalized before the call.
Bluedot positions its sales workflow around updating the CRM with call summaries, key details and action items. It also describes turning next steps from calls into follow-up emails or reminders. The relevant output is a structured customer record and a follow-up draft, rather than only a transcript stored outside the sales process.
For recruiting, Bluedot describes summaries containing candidate experience, salary expectations, notice period and next steps. Its ATS workflow sends notes and details such as job title, location and salary range into the recruiting system.
Bluedot provides mobile capture for face-to-face interviews and meetings on phones and tablets, and also presents Apple Watch recording. The mobile app syncs recordings, transcripts and notes with the Bluedot account, making them available in the browser.
The iPhone app does not record internal call audio, according to Bluedot's own FAQ. The Android FAQ similarly says third-party apps cannot record phone calls and describes importing recordings produced by a supported system or manufacturer app. Both pages describe a separate speakerphone route in which the desktop app records the audible conversation. Mobile availability therefore does not mean direct access to every calling app's audio stream.
Slack, Notion, Zapier and Make are listed in the Free plan. Basic adds webhook access and MCP integration; Pro lists imports from Zoom and Google Drive; Business lists CRM and ATS integrations and organization-wide MCP and webhooks. These are distinct connections and access levels, not one universal integration entitlement.
Through MCP, an AI assistant can list meetings, read transcripts with speaker labels and timestamps, search titles, descriptions and transcripts, and retrieve structured summary sections. Bluedot says the connection only exposes meeting data the authenticated account already has permission to view and grants no additional permissions. A meeting unavailable to that account remains unavailable through MCP.
Bluedot's published subscription prices, as captured on October 23, 2026, are shown below. Annual figures are monthly equivalents with annual billing; monthly figures refer to monthly billing.
| Plan | Annual billing, per user/month | Monthly billing, per user/month | Main access boundary |
|---|---|---|---|
| Free | $0 | $0 | Five meetings for the lifetime of the account; extension, desktop and mobile apps; Slack, Notion, Zapier and Make |
| Basic | $14 | $18 | Unlimited audio-only meetings and storage; maximum one hour per recording; webhooks and MCP |
| Pro | $20 | $25 | Basic features plus video meetings, unlimited recording duration, custom notes templates, and Zoom/Google Drive imports |
| Business | $32 | $39 | Pro features plus CRM/ATS, advanced administration, SSO/SCIM, custom retention, organization-wide MCP/webhooks, and unlimited audio/video imports |
A company flat-rate option is also available by quotation, described as one fixed price regardless of how many people use Bluedot. No public amount is displayed for that option in the checked pricing page.
The five-meeting allowance is lifetime access to the trial recording quota, not a quota that replenishes each month. Bluedot says free members can continue viewing and sharing recordings after the first five meetings, while continued unlimited recording and transcription require a paid plan.
Bluedot says it charges only workspace users who record meetings. Added paid users are billed proportionally for the time remaining in the billing cycle, then join the workspace's next invoice. Payment is per workspace, so a subscription upgrade in one workspace does not upgrade every workspace associated with the same person.
The terms state that subscriptions renew automatically unless cancelled and that payments are non-refundable. They also state that downgrading or cancelling may reduce features or capacity or cause loss of stored content. The documented cancellation route is to downgrade every paid user in the workspace to Free; once all users are on Free, charges stop.
Cancellation has a separate recording-access consequence. The pricing FAQ says access to recordings is lost on cancellation, with one month to restore the subscription before recordings are permanently deleted. The current cancellation help article also states one month. A different security FAQ describes automatic removal after three months when use stops. These statements have different published timing and wording; they do not form a single unambiguous retention schedule.
Recording without a joining bot does not mean Bluedot obtains participant consent. Its terms make the user responsible for required consent and compliance with applicable recording, privacy and employment laws, and explicitly state that Bluedot does not obtain consent on the user's behalf. This is the company's allocation of responsibility, rather than a legal determination about a particular meeting.
Recording notifications are configurable. The extension and desktop app can notify participants, and the notification can be switched off. A workspace owner can require non-admin recordings to send a consent message into the meeting chat regardless of the member's own setting. For the desktop app, the notification guide specifically names Microsoft Teams on Windows and Teams, Zoom and Google Meet on Mac.
Bluedot's terms state that customers retain ownership of recordings, transcripts, inputs and outputs, and that the company uses customer content only as necessary to provide and operate the service. The terms also state that customer content is not used to train or improve AI models, and that vendors may not use it for their own model training or product improvement. These are vendor commitments.
The security page separately says AI providers do not store, log or retain data after generation. That statement concerns downstream AI providers; Bluedot itself stores meeting records within its service. Its privacy policy lists hosting and storage, transcription and AI processing, monitoring, customer support, billing and security vendors, and says enabled integrations receive information at the customer's direction.
Customer content is stored and processed in the European Union by default under the privacy policy, with US storage and processing possible through an agreed arrangement. Account, billing, support and website data may be processed in other countries, and enabled integrations follow their own terms and privacy policies. The customer-content residency statement therefore has a narrower scope than every category of data associated with the account.
Bluedot describes audited SOC 2 Type II controls, GDPR-compliant data practices, AES-256 encryption and TLS. These are company statements about controls, rather than a legal guarantee covering a user's recording activity.
The terms say deleted content, or content from cancelled or terminated accounts, is removed from active systems and may remain in internal backups for up to 30 days. The privacy policy instead says remaining backup copies are removed within 90 days, with account closure and deletion handled under customer instructions, workspace settings and contractual obligations. Where applicable law requires retention, Bluedot keeps only necessary information until the obligation ends; account and business records follow a separate rule covering service needs, contracts, law and disputes.
The security page states that data is automatically removed after three months when use stops, with backups cleared within 30 days after deletion. That differs from the pricing FAQ's one-month restoration window after cancellation. These are the published statements captured in this review; no single shorter deletion deadline is presented as an established promise across all of them.
